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Purchase Orders & Advanced Shipping Notices (ASNs)

Connect ERP purchasing to store receiving—so every location knows what’s coming, what arrived, and what changed.

Purchasing and receiving—without spreadsheets

Standardize the full PO workflow from ERP creation through receipt confirmation, with ASN visibility and audit-ready receiving.

01 ERP-Connected Purchasing

POs are created in your ERP and synced into the tools your store teams use—so locations can filter, action, and track orders without manual re-entry.

02 ASN Support

ASNs sync from your ERP to show what’s expected to arrive and when—so teams can plan receiving, catch discrepancies faster, and reduce dock-to-stock surprises.

03 Structured Receiving

Guided receiving validates quantities, flags discrepancies, and confirms receipt—reducing errors at the dock and keeping inventory accurate.
Built for Shopify Admin and POS. Role-based access, scanner-friendly inputs, and a full audit trail.

What your team can do with PO Management

Everything store teams need to view, receive, and reconcile POs—plus role-based access and a full audit trail.

  • View + filter: POs and ASNs by status, vendor, PO number, and location
  • PO detail view: that shows line items, expected quantities, and receiving progress
  • Receiving Documents: create, save drafts, and complete receipts against a PO
  • Discrepancy handling: flag over/under receipts and unexpected items
  • Audit trail: who did what, when, and why (in the context of the PO)
  • Permissions: access controlled by staff roles
Purchase Orders dashboard with receiving progress in the Retail Operations Suite

NetSuite + Celigo integration, designed for retail operations

Purchase orders and ASNs originate in NetSuite, sync via Celigo, and become actionable workflows inside the suite—without changing your system of record.

  • Celigo interfaces support PO + ASN inserts/updates
  • ASN cancellations/deletions are represented via status updates
  • Completed Receiving Documents are retrievable via an integration endpoint
  • Bidirectional accuracy: ERP stays current, stores operate with trusted data

Data flow from ERP → stores → inventory accuracy

  1. ERP is the system of record. POs are created/updated in NetSuite.
  2. Celigo syncs POs + ASNs. Inserts/updates flow into the Retail Operations Suite.
  3. Stores receive with context. Teams view PO/ASN details and receiving progress.
  4. Receiving Documents capture reality. Scan or enter quantities; discrepancies are flagged.
  5. Completion updates inventory. Shopify on-hand is updated with an audit trail.
  6. Receipts are retrievable. Completed Receiving Documents are available for reconciliation/reporting.

Ready to standardize purchase orders and receiving across every location?

See the PO + ASN workflow end-to-end and learn how we configure it to match your store processes, user roles, and receiving rules.